Requests for Proposal

Posted: September 25, 2023

 
The Flagstaff Metropolitan Planning Organization (MetroPlan) seeks a qualified vendor to perform Financial Consultant Service.

The scope of work is:

 

The Financial Consultant coordinates closely with staff to ensure the financial needs of the organization are met and compliance with all MetroPlan, State, Federal, and Non-profit financial policies and procedures are met.

 

Periodic Tasks

• Review of the MetroPlan financial management policy and procedures and recommended changes.

• Develop, recommend, monitor and control a chart of accounts.

• Understand and prepare in-kind for grants.

• Invoice member agencies.

• Assist with audit preparation as needed.

• End-of-Year closeout and completion of all Corporation Commission reports.

• Submit travel reimbursements in accordance with MetroPlan, State and Federal requirements.

• Additional assistance with financial projects as needed.

 

Monthly Tasks

• Accounts receivable, list of receipts and bank deposits reflected on monthly bank statement. Any discrepancies shall be immediately investigated.

• Reconcile all bank accounts each month as well as providing a monthly Budget vs. Actuals and Balance Sheet report.

• Preparing and submitting reimbursements through ADOT e-grant’s and FHWA DELPHI systems.

• Ensure appropriate documentation for all General Ledger entries (GL).

• Monthly review of payroll including journal entry of payroll into QuickBooks under appropriate GL. 

• Assistance reconciling monthly financial report and ledger for ADOT grants.

• Perform credit card report reconciliation.

Selection will be based on experience with similar projects, staff qualifications, costs, and references.

Price quotes must be received by October 18, 2023, at 10:00 AM. Responses using the attached form should be :provided to Karen Moeller, Admin. Asst., Clerk of the Board. karen.moeller@metroplanflg.org. Phone: 928-266-1293.